Excel Shortcuts

Excel Keyboard Shortcuts

I have had a number of people in my excel classes recently asking if there is a good list of excel shortcuts. Microsoft have produced an article but I have composed a list of the best and most useful ones I have come across from working with excel over the last 20 years. As excel has changed and developed over the years with plenty of new versions, some of these areas may be unfamiliar to you. So if you would like to find out more about using excel and getting the most from it do have a look at attending one of our courses such as Excel Functions and Formulas for beginner to intermediate users or Excel Data Analysis for more advanced users.

CTRL + Home

Move to cell A1

CTRL + PgUp (PgDown)

Moves between sheets in a workbook

Shift + Arrow Keys

Select a series of cells

CTRL + Arrow Keys

Moves around current objects on a sheet

CTRL + SHIFT + Arrow Keys

Selects whole area (range of data)

CTRL + *

Selects current region

F11 (Function Key)

Create a graph of current selection – adds a separate graph sheet


Opens the Name Manager Dialog (also found on the Formulas Tab)

CTRL + 1

Opens Format Cells Dialog

F4 (Function Key)

Repeats last command (useful for adding extra rows or columns)

CTRL + -

Invokes delete column / cell / row dialog

CTRL + +

Invokes add column / cell / row dialog

CTRL + Enter

Auto Fill Region - Select a series of cells and enter text into top cell then press CTRL + Enter to fill the entire range


Format cell into comma (number) format.


Format number into currency format.


Format number into percentage format.


Format number into scientific format.

CTRL + ~

Format number into date (custom) format

CTRL + 0

Hide selected column

CTRL + 9

Hide selected Row

CTRL + SHIFT + 9 Select rows either side of hidden row - UNHIDES hidden row

CTRL + ;

Adds in Todays date an formats cell to date

CTRL + ALT Adds new line in current cell - great for small pieces if text
CTRL + F Find
CTRL + H Replace
CTRL + G Goto cell or data named object
CTRL + D Duplicates the cell above
CTRL + ' Copies formulae from cell above
CTRL + R Copies from cell to the left ie copy to the right
CTRL + O Open a workbook
CTRL + N Create NEW workbook
CTRL + S Saves current workbook
CTRL + W Close current workbook
CTRL + T or CTRL + L Create a named Table - convert range to named Table
CTRL + SHIFT + L Turn ON or OFF Data Auto Filters
F12 (Function Key) Save AS
CTRL + 1 Opens the Format Cells Dialog - for Format Number / Alignment / Font / Border / Fill and Protection
CTRL + 2 or CTRL P Print
CTRL + 4 Underline or Remove Underline
CTRL + 5 Strike through or remove strike through
CTRL + SHIFT + 3 (CTRL £) Turn cell into Number Format
CTRL + SHIFT + 4  (CTRL $) Turn Cell into Curreny Format
CTRL + SHIFT + 5  (CTRL %) Turns Cell into Percentage

I hope you find this list of shortcuts useful and do feel free to ask us if you need any assistance or want to attend one of our couses.


Added some more useful shortcuts

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